CSR Policy

Preamble

With effect from April 1, 2014, every company, private limited or public limited, which either has a net worth of Rs.500 crore or a turnover of Rs.1,000crore or net profit of Rs.5crore, needs to spend at least 2% of its average net profit for the immediately preceding three financial years on corporate social responsibility activities. The CSR activities should not be undertaken in the normal course of business and must be with respect to any of the activities mentioned in Schedule VII of the 2013 Act.

KIMS is a corporate entity committed to serving the people by providing healthcare in line with our mission statement: Care with Courtesy, Compassion and Competence. Our strategic Corporate Social Responsibility (CSR) initiatives are based on social and environmental consequences and at the same time, due consideration is given to the interests of its stakeholders including shareholders, customers, employees, suppliers, business partners, local communities and other organizations.

Purpose

The key objective of this policy is to

• Define what CSR means to us and the approach adopted to achieve our goals
• Define the kind of projects that will come under CSR
• Identify broad areas of intervention in which the company will undertake projects
• Serve as a guiding document to help execute and monitor CSR projects
• Budget the expenditure for CSR activities for the year
• Explain how the surpluses from CSR projects will be treated

Policy Statement

The CSR Policy of KIMS focuses on addressing the social, environmental and economic needs of the marginalized/underprivileged sections of the society. Through this policy, we align our CSR strategy with the company’s vision and goals. We adopt an approach that integrates the solutions to these problems into the strategies of the company to benefit the communities at large and create social and environmental impact.

Scope of CSR activities

We classify only those projects that are over and above our normal course of business as CSR. The scope of CSR will not only have a wide impact on the society and community at large but will also remain committed towards sustainable development and inclusive growth. This policy applies to all our CSR projects and will be further reviewed and updated.

Governance

The CSR Committee of KIMS will consist of three Directors of the Company and one Advisory Member – Dr. M.I. Sahadulla, Mr. E.M. Najeeb, Mr. K. Jalaludeen and Mr. G. Vijayaraghavan The convenor of the committee will be Ms. VasukiDevadas, Sr. Manager-CSR. The responsibilities of the CSR Committee include:

• Formulate and recommend to the Board, a CSR Policy which shall indicate the activities to be undertaken, as specified in Schedule VII of the Companies Act 2013.
• Recommend the amount of budgeted expenditure to be incurred on the activities referred to in clause 5 a) above.
• Monitor the CSR policy and activities of the company on a quarterly basis.
• Approve projects/activities of value which are outside the gambit of Schedule VII

Key focus areas

The chosen KIMS CSR projects relating to activities specified in Schedule VII of the Companies Act, 2013:

• Promoting preventive healthcare
• Employment for persons with disability (PWD)
• Promotion of gender equality and empowering women
• Setting up and providing facilities for Old-age Homes
• Ensuring environmental sustainability
• Promoting education
• Others, as may be identified in the future

Identification of projects

Any new projects and activities of CSR will be appraised by the sub-committee and screened before submission for approval to the CSR Committee. The sub-committee will consist ofMs. VasukiDevadas, Sr.Manager-CSR, Mr. Iqbal, Director-SS, Ms. Harifa, Group Head Finance & Accounts and Mr. Jerry Philip, Group Head Healthcare Operations.

CSR Budget

The total budget for the CSR projects will be decided by the CSR Committee. The Companies Act, 2013 stipulates that at least 2% of the average of net profits of the company made during the three immediately preceding financial years shall be earmarked as CSR budget.

Treatment of Surpluses

Any surplus generated from CSR projects will be tracked and channelized into the CSR corpus. These funds will be further used in development of the CSR projects and will not be added to the normal business profits of the company.

Duties & Responsibilities of CSR Staff

• Will report to Sr. Manager – CSR
• Will be responsible for overall activities in the CSR department
• Monitor the CSR activities approved by the CSR Committee for each quarter
• Schedule the activities planned for the next quarter.
• Maintain accounts for all CSR activities
• Document all Free & subsidized health/medical camps conducted by the marketing department
• Document all Free surgeries conducted under the Hrdayaspandanam, Guruvandanam, etc
• Coordinate free Antenatal classes on weekly basis
• Collect proof of income from poor patients and submit for the recommendation of CSR discount.
• Socio-economic assessment of poor patients requesting discounts in bill.
• Conduct health and hygiene awareness programs in schools and rural areas
• Visit Care Home, Pulaynarkottah (Govt run Old-Age Home) every month
• Coordinate recreational activities for inmates of Old-Age Home.
• Participation in free medical camps and public interactive sessions along with the marketing department.
• Any other duties that are assigned by the management from time to time

Eligibility criteria for discounts

Patients are assessed by CSR Executives on the basis of financial background, support from government and other groups and frequency of admission. Sufficient documentation is collected and the request for a discount is classified into Category A, B or C.

Category A – 10% discount on room rent, ventilator & procedure and 5% on investigations:

• · Family monthly income is below Rs.15,000.
• · Senior citizen with financial support less than Rs.12,000.
• · Chronic disease patient
• · Hospital bill amount is less than Rs.2,00,000.

Category B – 12.5% discount on room rent, 10% on ventilator & procedure and 7.5% on investigations:

• · Family monthly income is below Rs.10,000.
• · Family monthly income is below Rs.10,000.
• · Hospital bill amount Rs.2,00,000 and above.

Category C – 15% discount on room rent, ventilator & procedure and 10% on investigations:

• · Family monthly income is below Rs.6000.
• · Unemployed/Pensioner with a pension amount of less than Rs.8000
• · Senior citizen without financial support from children or others
• · Employed but long absence from work due to illness
• · Hospital bill amount Rs.2,50,000 and above.